COMPOSITE Photoshoot
Health And Safety

GYB’s Health and Safety Policies remain in effect. Please see below for the most recent requirements.

Updated as of 8/3/2021

Maintain Proper Social Distance

Chapters must limit photoshoot room occupancy, allowing 1 to 10 members depending on room size and photographer’s discretion. During the scheduling process, we calculate that our photographers can photograph 25-30 members per 1 hour. This roughly equates to 6-8 members per 15 minutes, which maintains fewer than 10 people gathering in the same room at any given moment.

If additional members arrive, they must wait outside of the photoshoot room. We are asking that all chapters use our provided sign-up sheet (available for download below) or their own sign-up sheet to limit the number of people at the location at any given time and to reduce waiting time. Rooms should be cleaned and sanitized by chapter members prior to the photographer’s arrival. The minimum room size required for the photo shoot is 10’x20’ with open space for the photographer to set up in.

Sign Up Sheet Options

Protective Wear &
Reduced Client Contact

Our photographers will wear masks throughout the duration of the photoshoot. Unless masks are mandated by state/university guidelines and regardless of vaccination status, we are asking all chapter members to do the following:

  • Bring a mask to the photoshoot IF members want to approach the photographer
    after having their photo taken to select their chosen photo.
  • We do recommend members wear a mask when they are not being photographed.
  • If members opt not to bring a mask to the photoshoot, the last picture taken will be the chosen photo by default.


chosen photo example

PRIOR TO BEING PHOTOGRAPHED – your photographer will ask each member if they
have a mask so that they know if the member will be able to choose their photo or not.

University Policies

Please keep your photographer aware of any changing policies on campus as they may pertain to your composite photo shoot. Safety is the top priority for both our staff and your chapter members. We understand your university may not have released all of it’s guidelines, and/or that they may change. Please contact your Photographer a minimum of week before your photoshoot date in the event that campus has pertinent policies in place that must be adhered to.

Jackets And Drapes

GreekYearbook will not provide drapes or jackets for communal use during photo shoots. Fraternity members must bring their own jackets and we ask that they not be shared among other members, if possible. They must also provide their own neck ties. We recommend having multiple ties available so as to not hold up the photo shoot session. 

Additionally, we recommend that sorority members opt to wear black shirts, as opposed to traditional wrap drapes. GYB has, however, made a limited number of traditional wrap drapes available for purchase (in sets of 2), which GreekYearbook will ship directly to the address provided prior to the photo shoot.

Client Wellness

Members should not attend their photoshoot if they are feeling sick. They should also not attend if they have been in close physical contact with anyone diagnosed with, or exhibiting symptoms of COVID-19 within the past 10 days, or if they have been asked to quarantine due to potential exposure. If members are unable to attend their photoshoot due to health concerns or illness, GreekYearbook will waive fees for the reuse or submission of their photos.

Photographer Wellness

If your photographer is exhibiting symptoms of COVID-19, sickness of any kind, awaiting COVID-19 test results, or asked to quarantine, GreekYearbook will remove that photographer and make an effort to place a new photographer for your photoshoot. Photographers will not return to work for GreekYearbook for 10 days, and until symptoms disappear, or until they have authorized medical approval.

Please email the scheduling department with any questions or concerns.