Health And Safety
Best Practices

Focusing on the health and safety of our customers and photographers, we have outlined the following procedures for Composite Photoshoots moving forward.

Last updated on 6/25/2020

Maximum Of 10 Members In A Room

We will be advising chapters that they must limit to 10 members in the photoshoot room at a time. If more than 10 members arrive, the additional members must wait outside of the photoshoot room. We are strongly encouraging that all chapters use our provided sign-up sheet to limit the number of people at the location at one time and to reduce waiting time.

Protective Wear

Photographers are required to wear masks throughout the duration of the photoshoot. We are asking members to wear masks as they are waiting to take their photos and remove their masks once it is their turn to be photographed, and put it back on afterwards. We encourage students to wear ear-looping masks that are not too tight so their cheeks and nose are indent free for their photos!

Increased Sanitation & Reduced Client Contact

Students will be required to apply hand sanitizer when entering the room. At that time we ask them to take a composite shoot form and a pen (if they did not bring their own pen as instructed). They will hold onto these items during their photo session. Members will fill out their own forms in their entirety. Once they are finished getting their photos taken,  the photographer will verbally communicate the information needed in the “photographer use only” section (range information, and chosen photo). The photographer will then visually confirm that all “photographer use only” information is accurate before moving on to the next member. Once the student has finished with their session they will drop off the form in the completed pile and return the pen (if they did not bring their own).

  • We ask that Photographers will take breaks every 30 minutes throughout the photoshoot to wash their hands.
  • Feel free to disinfect all high touch surfaces used for the photoshoot using disinfectant wipes prior to the photo shoot.

Jackets & Drapes

GreekYearbook will not be providing drapes and jackets for communal use at the photo shoots this semester. We are recommending that fraternity members bring their own jackets (not to share if possible), and that sorority members opt to wear black shirts, opposed to drapes. We will however allow clients to purchase their own drapes, which GreekYearbook will ship directly to the chapter, which will be their responsibility to bring to the photo shoot.

PLEASE NOTE: If you currently have any drapes or jackets, please store them for now, and DO NOT bring them to any photo shoot this fall semester.

University Policies

A week prior to the shoot reach out to the contact(s) for any local/university policies that you may need to follow in order to have the photo shoot on campus. For example registration as a visitor.

Photographer Wellness

Photographers can cancel scheduled photoshoots without penalty if they are exhibiting symptoms of elevated body temperature, coughing, or sickness of any kind. After that, photographers will not return to work with GYB for 14 days, and until symptoms disappear, or until they have authorized medical approval. GreekYearbook can reschedule photoshoots with other photographers within the 14 day waiting period, or with the same photographer after the 14 day waiting period.

Client Wellness

We are telling clients to not allow any members to attend their photoshoot if they are feeling sick.

Lastly, GreekYearbook will provide photographers with the following:
  • Face masks
  • Face shields (wearing is optional)
  • Hand sanitizer
  • Signage showing photo shoot procedure

Please email the photo department with any questions or concerns.